Watch Mason County Commission

Watch the June 12, 2018 Mason County Commission meeting. There are three ways to watch live at 9 AM: hcc.net/newsMasonWebTV.com or Mason County’s website: co.mason.wa.us. You can also watch on demand on hcc.net/newsMasonWebTV.com or Mason County’s website: co.mason.wa.us. Rebroadcasts on Hood Canal Communication’s local channel are Thursday at 6 PM, Saturday at 2 PM and Sunday at 9 AM.

Here is the meeting’s agenda:

BOARD OF MASON COUNTY COMMISSIONERS
DRAFT MEETING AGENDA
Commission Chambers – 9:00 a.m.
411 North Fifth Street, Shelton WA 98584
June 12, 2018

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Correspondence and Organizational Business

4.1 Correspondence

4.2 Public Works Bid award information- County Road Project 1970, Shelton Matlock Brady Road. Staff: John Huestis

4.3 Staff Recognition of Debbie Riley

5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit)
If you wish to address the Commission, raise your hand to be recognized by the Chair. When you have been recognized, please step up to the microphone and give your name and address before your comments. The Mason County Commission is committed to maintaining a meeting atmosphere of mutual respect and speakers are encouraged to honor this principle.

6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings”, may be acted upon before 9:30 a.m.

7. Approval of Minutes – April 17, 2018 and May 22, 2018 Regular meeting minutes

8. Approval of Action Agenda: All items listed under the “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item.

8.1 Approval to authorize Public Works to increase the contract with Landau Associates to an amount not to exceed $350,000 for geotechnical services.

8.2 Approval of a revised resolution removing Rossmaier from the list of Mason County Bridges with an established load/lane limit.

8.3 Approval of USDA Loan Resolution form 1780-27 for the Beards Cove Water Meter Project.

8.4 Approval of the resolution for County Road Project 2015, Shelton Valley Road culvert replacement project, and approval to authorize the Chair to sign all pertinent documents and authorize the Public Works County Engineer to advertise, set bid dates/times and award contract. Also, approval to authorize John Huestis, PE, as the authorized representative named on the Recreation and Conservation Office Applicant Resolution/Authorization for the grant funding. Contract award will be announced during a regular meeting of the board.

8.5 Approval to set a hearing for Tuesday, July 3, 2018 at 9:30 a.m. to receive public comment and take action on the Franchise Agreement Application received by Riverhill Home Owners Association granting permission to have their existing water system in the county right of way on Riverhill Drive, Mahoney Drive and Riverhill Lane.

8.6 Approval to authorize Public Works to select the agreements for wetland delineation services from the County MRSC Consultant Roster and approval to have the County Engineer to sign the agreements. The maximum payout is not to exceed $50,000. Public Works will announce the consultant selection during a regular scheduled Commission meeting.

8.7 Approval to extend Delroy Cox’s Solid Waste Advisory Committee membership through October 31, 2018.

8.8 Approval of Warrants & Treasure Electronic Remittances

Claims Clearing Fund Warrant #s $
Direct Deposit Fund Warrant #s 50472-50847 $690,618.97
Salary Clearing Fund Warrant #s 7003674-7003711 $947,293.50
Treasure Electronic Remittance for May 2018 $496,341.87

8.9 Approval of the Community Development Block Grant for public services through the Community Action Council of Lewis, Mason and Thurston Counties, and approval to allow Frank Pinter, Support Services Director, to sign the agreement on behalf of Mason County.

8.10 Approval of the agreement with Thurston-Mason Behavioral Health and the Mason County Sheriff’s Office to fund training costs and support for Mason County Sheriff’s Office employees.

8.11 Approval to rescind resolution 87-87 and approve the updated Jail Operating Standards mandated by RCW 70.48.071.

8.12 Approval to reappoint Deborah Reis to the Mason County Board of Equalization for a three year term ending May 31, 2021.

8.13 Approval to set a public hearing for June 26th at 6:30 p.m. in order to consider the approval of the following Supplemental Appropriations and Budget Transfers to the 2018 Budget:

Supplemental Appropriations:
• $644,255 Increase to Current Expense Non-Departmental Revenue for Road Internal Allocation and Increase to Current Expense Ending Fund Balance
• $34,000 Increase to Belfair Sewer Fund 413 Revenue for Belfair Sewer Feasibility Study and Increase to Fund 413 Professional Services Expense
• $38,650 Increase to Sheriff Revenue for various private contracts and Increase to MCSO overtime expenses
• $7,000 Increase to Support Services Revenue for a reimbursable digital imaging grant received from WA State Archives and Increase to various Support Services expense accounts
• $2,500 Increase to Juvenile Services Revenue for JDAI Grant increase and Increase to Juvenile Services various expense accounts
• $24,565 Increase to Criminal Justice Treatment Account in Therapeutic Court for funding from DSHS and Increase to Therapeutic Courts various expense accounts
• $104,737 Increase to Current Expense Non-Departmental Revenue for Community Development Block Grant (CDBG) and Increase to Current Expense Non-Departmental Expense
• $231,334.50 Increase to REET 2 Fund 351 for Recreation and Conservation Office Grant and Increase to REET 2 Capital Outlays Expense
• $506,000 Increase to County Road Fund 105 for Recreation and Conservation Office Grant and increases to various other existing grants, and Increase to Capital and Professional Services expenses.
• $290,000 Increase to Skokomish Flood Zone Fund 192 for increased funding from Mason Conservation District and Increase to various expense accounts
• $207,235 Increase to Storm Drain System Development Fund 480 for Department of Ecology Grant Funds and increase to various expense accounts and ending fund balance

Budget Transfers:
• Landfill Reserve Fund 428 Transfer from: Ending Fund Balance – $30,000
To: Landfill Reserve – Misc. Contracted Professional Services – $30,000
To pay for additional ground water monitoring services
• Belfair Sewer Fund 413 Transfer from: Ending Fund Balance – $66,000
To: Belfair Sewer – Professional Services/Misc – $66,000
To pay for Feasibility Study by FCS Group and other professional service needs (total increase of $100,000 to Professional Services/Misc. – see $34,000 supplemental appropriation above for the total budget impact to this line)
• Auditor’s O&M Fund 104 Transfer from: Ending Fund Balance – $2,050
To: Auditor’s O&M – Medical/Dental/Vision/Life – $1,907.50
To: Auditor’s O&M – Reserve for Technology – $142.50
Due to 2018 medical rate increase
• Current Expense Fund 001.320 Transfer from: Ending Fund Balance – $31,950
To: Auditor – Medical/Dental/Vision/Life $6,500
To: Human Resources – Medical/Dental/Vision/Life – $8,000
To: Clerk – Medical/Dental/Vision/Life – $6,100
To: Treasurer- Various Salaries and Benefits – $5,050
To: Commissioners – State Retirement – $3,600
To: Assessor – Medical/Dental/Vision/Life – $2,700
Due to 2018 medical rate increase, retirement budgeting need, and out of class pay need
• Veterans Assistance Fund 190 Transfer from: Transfers Out – $50,000
To: Mental Health Tax Fund 164 – $50,000
In order to correct the Homes First Transaction from 2016
• Veterans Assistance Fund 190 Transfer from: Transfers Out – $50,000
To: Community Support Services Fund 117 – $50,000
In order to correct the Homes First Transaction from 2016
• Law Library Fund 160 eliminate transfer from: Transfers Out – $4,940
To: Support Services Fund 001.090 – $4,940
Transfer no longer necessary due to Superior Court employee performing work for the Law Library
• Law Library Fund 160 Transfer from: Ending Fund Balance – $4,940
To: Law Library – Various Salary and Benefits – $4,940
Due to Superior Court employee performing work for the Law Library
• Facilities & Grounds Fund 001.055 Transfer from: Transfers Out – $6,830.47
To: Historical Preservation Fund 116 – $6,830.47
To reimburse for Memorial Hall repairs
• Facilities & Grounds Fund 001.055 Transfer from: Transfers Out – $10,000
To: Community Support Services Fund 117 -$10,000
To reimburse for 2016 budgeted transfer for Memorial Hall
• Sheriff 001.205 Transfer from: Ending Fund Balance – $55,090
To: Sheriff – Enterprise Payments 001.000000.205.267.521.22.545030.0000.00 – $34,403
To: Sheriff – ER&R Upfit/Downfits 001.000000.205.267.521.22.548098.0000.00 – $20,687
Due to unanticipated vehicle costs and polygraph training – briefed BOCC 5/14/18
• Sheriff Special Funds 140 Transfer from: Ending Fund Balance – $1,380.16
To: Sheriff Special Funds – SAR Van Tires – $1,380.16
Due to unanticipated vehicle costs – briefed BOCC 5/14/18
• Current Expense Fund 001.320 Transfer from: Ending Fund Balance – $156,774 $107,831
To: Auditor – Various Salary & Benefit Lines $20,828
To: Auditor – Various Expense Lines $16,700 $13,700
To: Assessor – Various Salary & Benefit Lines – $24,793
To: Treasurer – Various Salary & Benefit Lines – $31,003
To: Clerk – Various Salary & Benefit Lines – $63,450 $42,300
To restore FTE’s to departments that were cut in the 2018 or prior budgets. BOCC briefings from Auditor, Assessor & Treasurer were 5/21/18. Clerk briefing will be 6/4/18
• Current Expense Fund 001.320 Transfer from: Ending Fund Balance – $70,000
To: Accrued Leave – Various Salary & Benefit Lines – $70,000
To accommodate accrued leave payout needs
• County Road Fund 105 Transfer from: Ending Fund Balance – $311,000
To: County Road – Professional Services Line – $311,000
In order to cover grant match and studies

8.14 Approval of voicing no objections to the special occasion liquor license
application for Faith in Action Senior Services for an event on June 24, 2018 at the Belfair HUB and approval to authorize the Chair to sign the Liquor License application from the WA State Liquor Control Board.

9. Other Business (Department Heads and Elected Officials)

10. 9:30 a.m. Public Hearings and Items Set for a Certain Time

10.1 Public Hearing to approve the update to Ordinance 123-08, Building Fee Schedule, to acknowledge requirements set by HB1622 becoming effective July 1, 2018. Staff: Kristopher Nelsen.

11. Board’s Reports and Calendar

12. Adjournment

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